Admissions Policy

   Admissions    Policy                                        

It is our intention to make The Playbox genuinely accessible to children and families from all sections of the local community.

In order to accomplish this, we will:

– Ensure that the existence of The Playbox is widely known in all local communities. We will place notices advertising the group in places where all sections of the community can see them, in more than one language if appropriate.

– Ensure that the needs of each individual child and family will be taken into consideration, when accepting children from the waiting list. Our process for accepting children off the waiting list is that each child’s application form is placed in date order upon receipt, and then when spaces become available they are filled by contacting families in date order from the earliest dated application form to those thereafter in date order. We reserve our right to consider accepting a child who applied later than others in exceptional circumstances and at the request of social workers or other professionals.

– In Playbox we are able to offer a registered place to a child after their 2nd birthday until school reception year, which starts in the September of the year following their 4th birthday.

If parents wish/choose to defer or delay a child into school we cannot guarantee a place would be available for this academic year. We require at least two terms notice from parents/carers of their intention to do this after considering the care and education also the safety of all children before a space is given .

If a child is kept out of their school year group permission must be granted by the local authority.

Each request would be considered on an individual basis considering spaces available and safety of all the children. We  also have to consider attendance patterns in the setting and availability of staff to keep within ratios.

Thirty hours may not be available but we will offer as many hours as possible.

We cannot keep a child of statutory school age in the setting, this is from the term following their 5th birthday.

– Describe The Playbox and its practices in terms which make it clear that it welcomes both fathers

  and mothers, other relations and carers, including childminders, and people from all cultural, ethnic

  religious and social groups, with and without disabilities.

– Monitor the gender and ethnic background of children joining the group to ensure that no accidental

  discrimination is taking place. Make our equal opportunities policy widely known.

– Consult with families about opening times of The Playbox to avoid excluding anyone. Be flexible about attendance patterns so as to accommodate the needs of individual children and families.

– Agree with parent/carers which sessions they would like their child/children to attend, which we have available, and make it clear that as these sessions are provided for their child each week parents/carers still need to pay for cash places even when their child doesn’t attend.

– Be flexible in offering a payment plan for cash places to families with financial difficulties. However, after a payment plan has been agreed, if it’s not adhered to and the full amount is not repaid by an agreed deadline, then the management committee may agree to withdraw the child’s place and/or  not offer lunch club, as an additional paying option, until all money owed is repaid.

– Explain lunch club is an additional option which families can choose and pay an additional fee for except for qualifying children. All Lunch club places will now have to be booked for the half term and paid for in

the first 2 weeks of the half term and these are NON-REFUNDABLE e.g. sickness or holidays etc, if a lunch place is not booked and paid for then a child/children must be collected at 11:30am. If a child/children are not collected by 11:45am then staff will telephone parent/carer and emergency contacts if necessary to collect the child/children, however if we have no contact and a child/children are not collected by midday(12:00)  then staff will contact social services to look after a child/children until parent/carer picks them up.

– Ensure staff and volunteers will treat all families with respect however they will not tolerate any verbal or physical abuse from parents/carers or other family members. Any incident will be dealt with by the management committee and appropriate action will be taken.

This policy was reviewed & updated at a meeting of The Playbox committee held on 25th January 2023

Signed  Chairperson:  Jane Sharp

Helpful links

Pre-registration Form