It is our intention to make The Playbox genuinely accessible to children and families from all sections of the local community.
In order to accomplish this, we will:
– Ensure that the existence of The Playbox is widely known in all local communities. We will place
notices advertising the group in places where all sections of the community can see them, in more than one language if appropriate.
– Ensure that the needs of each individual child and family will be taken into consideration, when
accepting children from the waiting list. Our process for accepting children off the waiting list is that each child’s application form is placed in date order upon receipt, and then when spaces become available they are filled by contacting families in date order from the earliest dated application form to those thereafter in date order. We reserve our right to consider accepting a child who applied later than others in exceptional circumstances.
– Describe The Playbox and its practices in terms which make it clear that it welcomes both fathers
and mothers, other relations and carers, including childminders, and people from all cultural, ethnic
religious and social groups, with and without disabilities.
– Monitor the gender and ethnic background of children joining the group to ensure that no accidental
discrimination is taking place. Make our equal opportunities policy widely known.
– Consult with families about opening times of The Playbox to avoid excluding anyone. Be flexible about attendance patterns so as to accommodate the needs of individual children and families.
– Be flexible in offering a payment plan for cash places to families with financial difficulties. However, after a payment plan has been agreed, if it’s not adhered to and full amount is not repaid by an agreed deadline, then the management committee may agree to withdraw the child’s place and not offer lunch club, as an additional paying option, until all money owed is repaid.
– Agree with parent/carers which sessions they would like their child/children to attend, which we have available, and make it clear that as these sessions are provided for their child each week parents/carers still need to pay for cash places even when their child doesn’t attend.
– Explain lunch club is an additional option which families can choose and pay an additional fee for except for qualifying children. All Lunch club places will now have to be booked for the half term and paid for in the first week of the half term and these are NON-REFUNDABLE e.g. sickness or holidays etc, if a lunch place is not booked and paid for then a child/children must be collected at 11:30am. If a child/children are not collected by 11:45am then staff will telephone parent/carer and emergency contacts if necessary to collect the child/children, however if we have no contact and a child/children are not collected by midday(12:00) then staff will contact social services to look after a child/children until parent/carer picks them up.
– Ensure staff and volunteers will treat all families with respect and they will not tolerate any verbal or physical abuse from parents/carers or other family members. Any incident will be dealt with by the management committee and appropriate action will be taken.
This policy was adopted at a meeting of The Playbox committee on 11th September 1996.
This policy was reviewed and updated at a meeting of The Playbox committee on 8th July 2014.
This policy was reviewed and updated at a meeting of The Playbox AGM held on 14th October 2014.
This policy was reviewed at a meeting of the Playbox committee 23rd November 2015
This policy was reviewed at a meeting of The Playbox committee on 7th November 2016
This policy was updated by The Playbox management committee June 2017
This policy was reviewed and updated at a meeting of The Playbox committee on 16th May 2018
This policy was reviewed & updated at a meeting of The Playbox committee held on 9th May 2019
This policy was reviewed by email & signed by the chairperson on the 22nd October 2020
Signed Chairperson: Jane Sharp