Safer Recruitment

At Playbox Nursery we aim to ensure that all people working with children are

suitable to do so, we are extremely vigilant when recruiting new staff to join our team.

We are committed to providing the best possible care to our children, and to safeguard and promote welfare of young children. The nursery is also committed to providing a supportive working environment for all its members of staff. The

nursery recognises that, in order to achieve these aims, it is of fundamental

importance to attract, recruit and retain staffs who share this commitment. Playbox will follow a strict safeguarding procedure to protect all children and young people in our care and expects all staff and volunteers, students and agency staff to share this commitment.

Recruitment Procedure

All prospective candidates will be asked to submit an application form containing

questions about their previous employment and academic history. 

Applicants will then be contacted either by email, letter or phone to let them know if they have been successful in reaching the next stage, a face to face interview.

Candidates that are invited along to an interview will be asked to bring with them:

  • Either current driving licence, passport or full birth certificate
  • A utility bill or statement, showing name and address within 3 months
  • Documentation showing their national insurance number (NI card, P45 or P60)
  • Documents confirming any educational or professional qualifications referred to in their application form. Any Early Years qualification will be checked against the early years qualification list on web site to ensure it is a recognised qualification for the post advertised.
  • Eligibility to work in the UK
  • Their criminal history (disclosing anything that will show up on a DBS)

Where an applicant claims to have changed his/her name by deed poll, the correct

documentation will be requested. 

Where possible, references will be checked before the interviewing stage.

Interviews will be undertaken by the nursery manager or deputy manager and  a minimum of two members of the Playbox management committee. At least one person on the interviewing panel will hold a Safer Recruitment Certificate.

During the interview, detailed enquires will be made regarding any gaps in their

employment and reason for leaving employment.

Successful candidates will receive a letter stating their job offer is conditional,

dependant on the return of 2 satisfactory written references and an enhanced DBS check.


Once offered a position, new employees will undergo an induction period, during which time they will read the induction handbook, nursery policies and procedures, which can be found on the Playbox web site, and will be trained by a “mentor” who will introduce them to the way in which the nursery operates. All new staff will be on a 3-month

probation period.

New members of staff will not be allowed unsupervised access or be able to provide

intimate care (nappy changing or supervising toileting) to any child until their DBS is completed and it’s clear.

Documents given to staff during their induction

  • Staff induction handbook (includes code of conduct)
  • New starter staff details form
  • Personal information form
  • Employee induction notes
  • Flow chart for safeguarding
  • Health and safety declaration consent pack
  • Employee disclosure form
  • Fire drill procedure
  • Security and accident procedure
  • Intimate caregiving procedures

All staff members will be invited to and attend an annual ongoing suitability interview as well as at least three appraisal/performance reviews. Staffs are responsible for notifying the manager, in person, if any circumstances arise that may affect their suitability to work with children, which includes any health concerns or incidents that have occurred outside the nursery.

Enhanced DBS checks

In accordance with the recommendations of the DFEs in “safeguarding children; safer recruitment and selection in education settings” the nursery carried out several

pre-employment checks in respect of all prospective employees for all positions.

Due to the nature of the work, the nursery will apply for Disclosure and Barring

certificates from the Disclosure and Barring service (DBS). The nursery will cover the cost of the first check. The nursery will always request an enhanced disclosure as

describe below:

  • An enhanced disclosure will contain details of all convictions on record including current and spent convictions (including those which are defined as “spent” under the rehabilitation of offenders Act 1974) together with any details of any cautions, reprimands or warning held on the Police National Computer. It may also contain non-conviction information from local police records which a chief police officer thinks may be relevant in connection with the matter in question.
  • If the individual is applying for a position working with children, it will also reveal whether he/she is barred from working with children by virtue of his/ her inclusion on the lists of those considered unsuitable to work with children maintained by the DFES and the department of health.

The nursery’s policy is to observe the guidance issued or supported by the DBS on the use of disclosure information. In particular, the nursery will.

  • Store disclosure information and other confidential documents issued by the DBS in locked cabinets, access to which will be restricted to specific members of staff
  • Not retain disclosure information or any associated correspondence for longer than necessary. In most cases the nursery will not retain such information for longer than 6 months although the nursery will keep a record of the date of the disclosure and the disclosure number which will be recorded on their personal information forms.

Once the member of staff has received their DBS certificate, they will be permitted to sign up to the update service which is £13 annually, guidance on how to do this can be located in the office.

Adopted by the PMC Date___27/06/22

Signed_______Jane Sharp

To be reviewed annually.

Helpful links

Pre-registration Form